Q4 is dwindling down to an end, and before we know it we will be flipping our calendars to 2017. Since the holidays are an incredibly busy time and many people expect to accomplish major goals quickly come the new year, getting organized at this time is essential.
Your business can get on top of these priorities and make life easier for itself overall when you heed the following tips for getting your business organized in time for the New Year:
Cloud software is without a doubt the simplest way to stay organized as a business. For one thing, everyone has access to the same system anywhere in the world as long as they have a device and an internet connection. For another, every person accesses the same information every time since each change updates all versions.
Put another way, imagine you were working on a slideshow presentation and you sent it off to three different departments for fact-checking. One department could notice a statistical inaccuracy and correct it, while another department could suggest rewording a few slides. You may correct the statistical error first, then send the file again before opening the word correction suggestions from the other employee. Now you have two versions of the same file, and you need to update all changes. Otherwise, you run the risk of leaving errors unchecked within versions, creating a whole mess of complexity.
With collaborative cloud software, like Microsoft Office 365, each correction is saved and updated as it is made. Each collaborator can also see what the other has done, either through revisions or comment notes made in the margins. In the end, everyone sees the same file and has less worry about juggling documents.
In addition to editing documents, your workplace can benefit greatly from cloud-based scheduling and organization software that puts everyone in the team on the same page.
For example:
Living in a cluttered, unorganized space can make it difficult to get tasks done efficiently. Worse, having a chaotic work environment can make us prone to procrastination and feel overwhelmed.
So clean out the junk by turning your desk drawers and filing cabinets inside out. Scan all receipts and paperwork, and then throw the majority of them away. Eliminate office supplies and tools that have not been touched in the past six months. Simplify your physical space, make it clean, and then repeat the process within your virtual spaces.
You would be amazed to see the results de-cluttering can have on your positivity and productivity after putting a little effort into conquering the chaos.
Departments like internal IT can not only pose organizational clutter for your business, they can also mean an inability to respond flexibly to market changes as well as dramatically increased labor costs.
You can use the same approach to de-cluttering in order to streamline your business model by considering whether you should be outsourcing IT and other departments within your organization. See what benefits you could be obtaining by visiting our “solutions” page and then contacting us today to discuss your needs and goals.